In this digital world, every Outlook user wants to know how to convert MSG files to PDF format? In this blog, we provide two different solutions. First one is a manual procedure and the second one is an automated solution. The approach helps to export MSG files without any error and data loss. Now, read the below-discussed article to perform this task to import Outlook MSG file to PDF format. After reading the blog you can effectively accomplish the migration.
Short Note about MSG Format & PDF Format
Microsoft Outlook is one of the most popular email client applications among technical and non-technical users. And most users know that Outlook saves single MSG files with attachments, sender, date, subject, message body, contact information, appointment details, etc. And store ASCII text for the header and main message body including hyperlinks and attachments.
Portable Document Format (PDF) is a kind of document produced by Adobe back in the 1990s. The main reason for this file format was to present a standard for the representation of documents. Other reference material in a format that is independent of application software, hardware as well as OS.
The PDF file format has full ability to cover information like text, hyperlinks, attachments, form fields, images, rich media, digital signatures, metadata, Geospatial features, and 3D objects in it that can become part of the source document.
Advantages of PDF File Format
Graphic integrity: PDF shows the exact form of the content and layout no matter which device, operating system, or software application it is viewed on.
Multi-Dimensional: The PDF format permits you to integrate various types of content – text, images, and vector graphics, videos, animations, audio files, hyperlinks, 3D models, interactive fields, and buttons. All of these features can be united within the same PDF file and prepared as a report, a presentation, or a portfolio.
Convenient: PDFs are easy to generate, read and use by everyone and anywhere.
Security: Provide choices to set up different levels of access to defend the content and the whole document, such as watermarks, passwords, or digital signatures.
Compact: The PDF file contains an unlimited amount of information that can be compressed into a file size that is easy to exchange while retaining full control over the level of image quality.
Export MSG files to PDF Format with Manual Method
- First, open the Outlook application and select the MSG files which you want to convert.
- Next, go to the File Menu of Outlook and click on the save as option.
- Then, store the file at your desired location in HTML format.
- Now, go to that location and right-click on the HTML files, and open with MS Word
- Next, click on the File menu of MS Word and choose to save as an option.
- Finally, choose the PDF format to save MSG files into PDF file format.
Limitations of the Manual Method
This is the free procedure to convert MSG files into PDF format but this method works only when you export a few MSG files because it does not convert multiple MSG files in batch mode. And with this process, you convert MSG files first HTML format then PDF format so this is not directly converting MSG files into PDF format. This method is not good for home users and there is no guarantee that your data is exported in exact form into PDF format.
Automated Way to Convert MSG Files to PDF File Format
For a safe and direct conversion process, you can use the CubexSoft MSG to PDF Converter software. This software converts multiple MSG files in batch mode within a few minutes without losing any data and formatting of the MSG files. This tool maintains data integrity throughout the migration process and converts data with 100% accuracy.
This tool export attachment of all selected MSG files, which means there is no necessity to go on a different process to export attachments. There is assurance that your data is stored in a PDF file with exact form. PDF file format is best for saving data because it is safe and secure and transfers one device to another device.
It also exports MSG files to Thunderbird, Entourage (RGE), Zimbra (TGZ). It is a tested software that easily handles large size MSG files without difficulties. This tool allows to Set Destination Path to store imported PDF files at the desired place. And runs on all Windows versions such as Win 11, 10, 8, 8.1, 7. Vista, etc.
The utility converts MSG files without the installation of the MS Outlook application because it stands alone software. With this software, you convert MSG files into different files formats like MSG to DOC, EML, EMLX, PST, HTML, TXT, MBOX, MHT, RTF, XPS, and many more.
Easy Working Steps of the Software
- Download the MSG to PDF converter software on your computer.
- Next, Select MSG Folder or MSG Files for migration.
- The tool displays all the MSG files in an organized way. Now select or deselect your MSG files with a tick on the checkbox.
- Choose PDF for Select Saving Option to MSG to PDF conversion.
- Now, press the Convert button and migration is starts and the process completes with the message that the Process Completed Successfully.
- Next, hit on the OK button to finish the task.
Last Word
In this blog, we explained manual and automated methods step by step now you have to choose which method is good for your data. But I suggest users go with automated solutions because of it safe and secure process for your data. To know more about the tool you can download the free demo version of the software and you can convert the first 25 MSG files without any cost.
